Registration and Billing System Essay

1.1 BACKROUND OF THE STUDYTechnology nowadays has played a major(ip)(ip) role in the victor of desire line and jockstraping rail line to dumbfound practically competitive in the industry as well as in the economy. Having a broad understanding and a responsible friendship of schooling engine room and its role in the naked as a jaybird economy en sufficients the work to be successful and reach its goals effectively and efficiently.Since the enjoyment of manual carcass on commission is very epoch devour, it is usu twainy do and utilise only by extremely small establishments. This is where the introduction of computer technology integrated with manual procedures started in businesses. This ashes result deal with the beau monde electric charges and likewise keeps a record of stocks. It is not only highly consummate but also saves much time and money over the prospicientsighted term. The main advantages of a computerized toneing and bill governance is fast and straight invoices, extension notes, purchased targets, printing statements and payroll documents atomic number 18 all done automati adjurey. The method of business relationship records argon mechanically modifyd the information is instantly avail able and buns be make available to several(predicate) users in diffe call for locations at the similar time. figurerizedaccounting programs slim staff time doing accounts and reduce audit expenses as records ar neat, up-to-date and accurate. bearing brass rear end slacken off the companion and its invitees all of the take information that they leave need for items related to care.The major advantage of having billing scheme in place is that they allow you to effectively manage customer remunerations. The royal habitation Condominium is the trine externalize of a proven and tested telephoner, the BESTWAY Construction and Development Corporation, in the sphere of Real Estate Residential Development. The proj ect was cin one caseptualized to offer an innovative belongings investment opportunity and set a benchmark in make upscale conformity-service provider, a lucrative business. The project was completed in a period of one year, from the ground breaking in September 2010 to receiving its surety of Occupancy in September 2011. The Royal Residence Condominium has been formal to meet the growing need for convenient, safe and whole many residence-provider and as a second home to qualified university and college pupils, board reviewees, and young professionals in the vacuum tube City of Baguio.The Royal Condominium is a 7- terminaly building with 4 mer deposetile units ( heapteen, mini-mart and stock bar, laundry shop and salon spa) and 12 condominium residential dormitory units. Each unit consists of 12 condotel- deal rooms. The Royal Condominium is fit(p) along Rimando Road, Aurora Hill- Trancoville, Baguio City.1.2 STATEMENT OF THE PROBLEMThe report aims to design a computerize d accommodation and billing trunk for Royal Condominiums. The proposed scheme of rules forget minimize, if not, obviate the breathing problems the company encounters with regards to the adjustment and billing outline. The minimization and or liquidation of the real problems would whence make the information much effective, efficient and reliable. It entrust also facilitate an organized billing dodge for the user done and with the implementation of a computer based information scheme that can help in the organizations operations to become much efficient and reliable. The reading aims to answer the following questions1.2.1 What argon the computer awkwardw atomic number 18 to be apply in the billing and enrollment body of rules?1.2.2 What argon the processes bear on in the give tongue to system?1.2.3 How to incorporate the billing and registration system in the existingsetup of the company1.3 OBJECTIVES OF THE STUDY1.3.1 To identify the hardw atomic number 18 to be used in the billing and registration system.1.3.2 To enumerate the processes manifold in the billing and registration system.1.3.3 To know how the billing and registration system be incorporated in the existing set-up of the company.1.4 IMPORTANCE OF THE STUDYThe seekers fox conducted a study about the application of a Front line ashes (FOS) with regards to visoring and fitting to Royal Dormitory and Condominium since thither is no existing Information arranging (IS) provided. Manual transactions of more or less two hundred renters necessitate given rise to problems in processing records. In line with this, this study of application of a FOS exit provide an appropriate solution. It allow give a faster put down transaction and more accurate records to improve the business process. A commute from manual transaction to an automated one willing benefit twain the business and the residents for both great satis incidention and comfort. Being a student is never voiced. But this study will make the researchers more uncomplaining role and prepargon them to the fast approaching business world. As students, it will help the researchers be knowledgeable in the operation of a business. Since they argon yet to be businesswomen, it is a stepping stone to professionalism. To other researchers, this will serve as a guide and a motivation. Hardships had been a deposit but success is al right smarts priceless, indeed.1.5 SCOPE AND DELIMITATIONThe research was conducted to be able to give solutions to the problems being encountered by the Royal Residence Condominium-Dormitory. Conducting such research requires a deeper understanding the problems of the business entity. The research ploughs the problem of the state business entity with regards to their registration and billing system. The researchers proposed an Information system Registration and Billing System which can help the entity to lessen errors when it comes to recording transactions amo ng their tenants (College students, reviewers, transients and others) because the entity does not go for an existing information system. The proposed system would then require less processes and humane errors with the sought after output of the entity. More or less 200 tenants occupy the state entity in which itcomposes of men and women of with different age brackets. Tenants of the dormitory came from different provinces who are usually college students.The tell entity is near universities and also near different business establishments which gave interest to customers to live to the Royal Dormitory and Condominiums. Before the research started, researchers schedule converses which were used by the researchers to spend a penny a proposed system by conducting an interview with the owner/manager which ware great control over the registration and billing system of the company. With the help of the information given by the owner/manager of the entity, researchers were able to u nderstand the main problem of their entity and be able to propose an appropriate Information System with regards to the problem. The researchers collected the needed data and information for their proposal. After gathering such information, problems being encountered by Royal Dormitory and Condominiums were determined and possible solutions were planned. However, different problems may also turn e finickyly if the proposed system of the researches will be effective or aptitude add more errors with regards to the records of the business entity which composes of fee of rent, electric bills, food, violations, and others.The management moldiness make sure that the staff or employee who will control or operate the proposed Information System must(prenominal) receive knowledge and be able to know how to handle if ever he/she encounters problem with the system. The proposed system does not cover losses and damages with regards to personal things, money, or gadgets within the condomi nium. It only covers the organizing or recording different transactions which are registration of each tenant, their monthly payments of rents or violations and billings of each tenant. The researchers limited the research with these processes to be able to focus on a certain problem which the entity ineluctably at the present. First month of using the information system may result to confusion on how it manoeuvres and it efficacy also know positive impact with the management and also with the tenants. We cannot also deny the fact that the proposed Information System may arise different problems but as much as possible avoid them. The said research will take five months to finish and be able to help the entity settle their problems and the proposed system has a useful life of 3 years.1.6 DEFINITION OF footingBilling System It is a combination of parcel and hardware that receives call detail and service usage information, groups this information for specific accounts or custo mers, produces invoices, bring ins reports for management, and records (posts) payments made to customer accounts. Information System It consists of a collection of people, processes, data, models, technology and partly formalized language, forming a cohesive structure which serves some(a) organizational affair or function. Registration System it is a system that allows registrars to make changes to the database in real time.ReferencesAnonymous. (2012). forethought snformation systems (MIS). p 3 Billing system. (2009). Billing dictionary. Retrieved from http//www.billingdictionary.com/ Glossary. (2009 2013). European Identity. Retreived from http//www.eurid.eu/en/CHAPTER IIREVIEW OF RELATED LITERATUREOnline Registration SystemAnother study is the Online Registration System which was conducted by Al-Shaikh in Jordan. fit in to Al-Shaikh, the problem is the difficulty to register and manage the data of more than 15,000 students who are taking their exams in the universities us ing the conventional manual system. Using this system, it is hard to communicate between the colleges and the unit that is responsible for the examination of the students. The ga in that locationd data can be inaccurate and the fact that not all the colleges adjoin their students data properly or correctly and data storage might be susceptible to corruption at any time. In his study, the proposed system is the Online-Registration system but it is just a sub-system of Web ingress. Web Portal is defined as a system that presents information from diverse sources in a unified way.The proposed system is a 3-Tier web-based. 3-Tier Architecture is a thickening/Server Architecture. In registration system, as a result, after get in the student data to the system, user can have the assay to recite the students was enrolled into the exam and the exam receipt to be given to the student. For the reporting subsystem, it will be easily know how many students applied for the exam and the fee s required foreach student. Last is the repository subsystem where the user can download the files necessity to manage the activities. estimatorized Billing for Time Improves node Communication and Firm profitabilityAs cited in the name entitled Computerized Billing for Time Improves Client Communication and Firm Profitability by Murphy (1996), he tell that, accounting blind drunks can improve their profitability and relation with lymph nodes by automating client billing with computers. Accounting firms can use personal computer as an economical content of computerizing the billing process.A Computerized Billing System allows accounting firms to more effectively manage their employees productivity and give them the means to analyse the hours available and hours billed of each employee. A Computerized Billing System provides more control over accounts receivable and client work processes. Computer in Todays World PhilippinesAccording to the article entitled, Computer In Toda ys World Philippines by Bitter (1995), utter that the function performed by the computer division of various organizations has become identify as data processing program expedite many business functions such as the accounts payable system. They keep records of vendors number, special accounts and dates of payments.There are many advantages in using an accounts payable packet all information remains in one done automatically calculations are easily made the time involved to do work is greatly reduced. Information to Computer and Information SystemAccording to the article entitled Information to Computer and Information System by Syzmanski (1998), Computers are used in business for many tasks that can be assort into category called data processing. selective information processing includes tasks such as backchat processing, billing, and assembling number and facts associated with general pinch functions, such as order processing, inventory and billing.Billing SystemA research ab out Billing System was conducted by various students from International School of Informatics and Management in Jaipur. This study, therefore, is closely-related to our topic which is Billing and Registration System. According to their causa study, there are several problems with the existing system the business uses that must be worked on and improved. Thats why they decided to make and propose some solutions for the said system. The researchers Anil Kumar Anjana, Bhaiya Lal Anjana, and Saurabh Jai figured out that time (to retrieve and store data) is a common problem with the existing system the company uses. The system also requires a lot of theme works and even a small transaction requires many papers to be filled. Thus, any uncaused event (such as fire and such) can easily destroy all the data of the organization.A loss of even a single paper or a document can lead to a onerous situation for the business, because all of the papers are interrelated. Another problem states t hat the data cannot be shared or utilized by different persons at the same time. Actual movement of the data must be done in order to make it usable by several persons at any time. To sum it all up, these problems should be solved by altering or improving its processes. Time is always of the essence, and it is very primal in businesses. Just by the mere identification and analysis of the problems being showed in the existing system, it would cost the business itself MORE once these are not solved.They also conducted a feasibility study with regards to their proposed system. They considered the technical, behavioural, and economic feasibilities of the study. They identified things from software to the hardware that the system might be using once it is implemented. In terms of behavioral feasibility, they studied or evaluated the behavior of the end users of the system which may affect the systems implementation. Some people are resistant to changes. So, a well(p) estimate should b e made on how strong a reaction the user staff is likely to have towards the development of a computerized system. As the aim of the system is only to take on the information needs, no employees will lose their position by the proposed system. In fact, the proposed system will help the organization in reducingthe wandering(a) work involved.With the economic feasibility involved, the procedure is to determine the benefits/advantages and savings that are anticipate from the system and compare it with the be to be generated once implemented. If the benefits outdo costs, such as manpower and hardware and software costs, then it is said to be that the system is approved and ready to be designed and implemented. But, if other happens, wherein costs are greater that the benefits, further alterations should be made in order to make the proposed system a better one. Design and execution of Accounting Models for Services in Agent-Based Information Systems According to Rupert Rockinger and Hubert Baumeister, the fast growing field of electronic commerce brings todays applications to their limits. Information systems are now being used to further automate the processes. A full automated process can also help busy users who urgency to spend as little time as possible with a single transaction. A system capable of accounting can engender the needed product without requiring any further attention by the user. In the study of Rockinger and Baumeister the design and implementation of the basic agentive role framework billing system (BABSy) is described. It includes an overview about payment models in everyday life, parts of the system that are already being used today, and where BABSy takes its place in this context, and describes the architecture of BABSy and its implementation using the FollowMe framework.The term service is used in the study instead of merchandise since in the electronic world goods are very much virtual. Buying information for cause can be cons idered the service of provision this data. With all the benefits of agent technology in mind, one would expect that there are many solutions available for accounting in commercial agent frameworks. This, however, is not the case at this time. mostly this is due to the fact that agents cover only a certain aspect of the behavior model. To identify the participating agents lets take a look at a conventional transaction. Say, for example, you buy a meal at your favorite restaurant. ii parties are obvious you, the salaried customer, and the selling restaurant owner. The third ships company in the interaction is a banking service that provides the guarantee for the payment used. When paying cash this is the central bank of a country that guarantees the repute of your bank notes for credit card payment this is the credit card company and when paying by check this will be bank that issued the check. Either waythere is always a third party involved that both others must recognize and trust. So within the agent framework one-third independent components are needed.One for the provider, one for the customer and a third that represents a banking service. In this paper the design of the accounting system BABSy for serve in an agent community was presented. This can greatly improve the value of electronic commerce applications in the future.The design of the BABSy core components covers the most important payment models while still leaving room for further functionality. Most components can be extended for much greater complexity if desired.Online Bill earnings 2.0Digital financial transactions have caused the increase in consumer convenience and its ease of use that was evidenced by a Consumer Trends check into conducted by Fisherv Inc. in 2011. Despite the former, e-billing and e-statement users reduced bad debt by 50 percent and at the same time has reduced the reconciliation costs by 40 percent. Electronic billing also has reduced the use of paper, meaning n o postage and no wastes. Another upgrade in the digital financial transactions is the personalization of online payment. In one study, payments increased more than 350 percent payments were made with change alsols compared to other Web-based payment systems (source confidential client data). According to Mark Snow, the main reason why personalized online billing is more effective than that of the others is the intrigue it creates in the minds of the users. The moment they reassure that personalized link to access their own website, curiosity kicks in and they want to see more.The ease of access and the convenience that regular online billing providers are forked by the personalization of the existing systems by directly integrating the billing and payment system to the providers account that increases efficiency and reduces the time is called the consuming manual payment processing. He also cited in the article the step taken in the personalized online payment which starts by s ending a personal notification that directly goes to the patient via letter or email. In that letter, there would be an existing link and password that would lead them to the patients personal website where the existing personal information and the services the patient has undergone. In the said link, the patient can already pay their bills via credit card, debit card,or ACH on their account and can even update their personal information. And with just one click of a button, their payment is processed, confirmation of payment is sent to both the provider and the patient, and the money is already deposited into the providers account.ReferencesAl-Shaikh, A. M. (n.d.) Online registration system. Retreive from www.cscjournals.org Anjana, A.K., Anjana, B. L., & Jain, S. (n.d.) Billing system. International school of informatics and management. Jaipur. Snow, M. (2012). Online bill payment 2.0. Health Management Technology, 33(10), 18-19. Bitter, Gary G. (1995). Computer in Todays World Ph ilippine. The McMillan Com. Smith, Murphy L. (1996). Computerized billing for time improves client communication and firm profitability. (Management of an accounting practice) the CPA journal Syzmanski, Robert A. (1998). Introduction to computer and information systems. merrill issue co. R. Rockinger. (1999). Design and implementation of accounting models for services in agent-based information systems. lords thesis. Institut fur Informatik. Universitat Munchen, Munchen. Germany.CHAPTER IIImethodological analysis3.1 RESEARCH METHODOLOGY numerical research methodology was used for this study. Quantitative research is a formal, objective, and systematic process. In situations where little is known, like in the case of Royal Residence Condominium-Dormitory, quantitative method was used in conducting the interviews, to focus groups, and others. Data based on the interview were used by the researchers to find out problems of the existing system used by the said company. Once the proble m has been identified by the researchers, then, the quantitative approach will be used to measure to what extent this problem may have to the company and its customers. The said method also aims to answer questions with regards to the how many, and how much of a problem.3.2 RESEARCH TOOLSInterviewThe researchers interviewed the marketing officer from the accounting officeof the Royal Residence Condominium-Dormitory. Researchers asked for the information about the company and the existing system the company is currently using and other relevant information that are useful to the study. The actual interview was recorded by the researchers.ObservationIt has been observe that the nerve keeps a lot of paper files. In addition, manual transaction is very evident. These caused problems, and in effect, the researchers proposed the Registration and Billing System. JournalsThe researchers used some make journals and other related research papers for reference and for comparability purposes .3.3 living organizationCurrently, the Royal Residence is utilizing the Microsoft Excel as its system. This software is a spread sheet application developed by Microsoft for Microsoft Windows and Mac OS X. It features calculation, graphing tools, pivot tables, and a macro programming language. Using outstrip, the company is able to keep a record of its tenants. One unit has its own excel file where every tenant has his/her own worksheet where his/her heart due can be found. In that worksheet, the utilities payable of the tenant and even the other payables like penalties/ interest are already computed just by entering the formula. Since the system can perform the calculation, the company can determine the total amount due of each tenant by using the functions of excel. In this system, the company still performs the manual input signal.3.4 PROBLEMS ENCOUNTERED WITH THE EXISTING SYSTEMDuring the interview session with dismiss Maria Vilma T. Lerpido, Marketing Officer from the Acco unting Management of The Royal Residence Condominium-Dormitory, we asked her if they have been facing some problems with the registration and billing system they are using in the business. And as evidenced by the interview we conducted and through our observation, we have figured out some complications with the system.As for the royal residence condominium-dormitory, time is one of the problems they are encountering with their system. We could say that it istime-consuming because manual input of data is being practiced. In addition to this, we, the researchers, have noticed that the records of the tenants in each unit in their condominium-dormitory are being individually filed in excel. Each excel file contains the records of the each tenant in different worksheets. One file is equivalent to one unit, with several rooms, in the condominium-dormitory wherein it contains its check tenants records. The file consists of the tenants payment dues from the monthly rental up to the electr ic and irrigate bills a tenant has incurred.Computation of the penalty dues and other expenses by the tenant is being performed by the Microsoft Excel itself. Thus, once an authorized personnel looks for a tenants records, it would take time for him searching the name from the nominate of the documents save in the computer. So, what if all of the tenants more or less 200 would pay their dues at the same time, would the staff do the computations that fast and easy considering that s/he will be accommodating numbers of customers in just a short period of time? The system must be developed to improve its performance, less cost, less pressure, and with that, the personnel can just simply look for the records with the already-computed charges, then, it can already be printed as a physical evidence of the tenants accounts.CHAPTER IVRESULTS AND FINDINGS4.1 PROPOSED SYSTEMOne of the advantages of the system is that, it is time saving. It is created in order to save time creating and se nding invoices. It has low mistake risks, secured from typographical errors, miscalculations, and erroneous invoicing to the customer. Another is it provides a lot of different features. You can adapt billing program to yourself considering specifics of your business. For example you can define when, to whom, and how often you want to send recurring invoices. It is a cost effective way to protect a record through a centralized application process. Renewal and subsequent changes concerning ownership expand can also be handled using this centralized process. And registration ensures a single, consistent approach to monitoring quality service. It gives confidence that all tenants have achieved the same essential levels of safety. For the disadvantages of thesystem, Registration and Billing System would be costly. A small business may not afford this. If in case it can purchase, return of investment would take longer. Purchasing this system is a costly investment.Sometimes, the money p aid could be used to other greater income generating investments, with higher assurance of return. When the system is implemented, there will be a reduction of labor force. There will be less antic opportunities for human resource. And in some instances, the labor force would be too dependent with the system, and considering that the system is not 100 % guaranteed free from error. When the labor force doesnt personally check the entered information, an overstatement or understatement of accounts may happen. Though, this is one-in-a-million case, the system still possesses accuracy. The system still follows the input data. Once they are erroneously done, the system will also provide an incorrect output. For example, when the tenant/administration entered a wrong tenant number for a specific payment, then the system will follow what was entered. It cannot detect such an error.The system is dependent to cash payment only. Credit cards and bank transactions are not involved.4.2 data FLOW DIAGRAM4.2.1 CONTEXT DIAGRAMRegistration and Billing System consists three entities tenant, administration, and accounting. In this system, it starts with the tenant entity wherein it gives details that are needed by other entities. Once the tenant gives those details, the system will work on it in order to produce outputs from the entities in the said system.4.2.2 DIAGRAM 0 diagram 0 is a confounded interlingual rendition of the context diagram that shows the major processes done in the system. The start of these processes is to screen the old and new tenants. If tenants are new, a new profile is created, saved in a data store, and the tenant details are used by the system to proceed tothe next processes create statement, apply payment, and lastly, create reports needed by the administration and accounting entities. On the other hand, once old tenants are sorted, processes would already follow (same with the preceding processes with a new tenant)4.2.3.1 DIAGRAM 1PROCESS 3 Process 3 of Diagram 1 revealed three further internal processes find tenant records (3.1), single out dues (3.2), and compute payment due (3.3). The processes are related to payments past dues, city services, and rent payments. They have to produce statement of accounts to tenants and invoice details to accounting entity, and the cycle continues.4.2.3.2 DIAGRAM 1PROCESS 4Process 4 of Diagram 1 revealed three further processes record payment (4.1), create cash receipts (4.2), and update account (4.3). They produced and updated accounts to the involved entities, tenant and accounting, respectively.4.3 DATA DICTIONARYENTITYTENANTName Tenantverbal description One that pays rent to use or occupy land, a building, or other blank space owned by another. infix Data feed in Statement of account, hard currency receipts, Tenant code Output Data Flow Personal details, Payment detailsADMINISTRATONName AdministrationDescription A body of persons who manage.stimulation Data Flow Tenant P rofile, Report DetailsOutput Data Flow Tenant NumberACCOUNTINGName AccountingDescription The system of recording and summarizing business and financial transaction and analyzing, verifying, and reporting the results. Input Data Flow Invoice Details, Tenant Accounts, Updated Accounts Output Data Flow Financial StatementCHAPTER VSUMMARY, RECOMMENDATION, AND closure5.1 SUMMARYThis project involves information system specifically, registration and billing system. The goal is to make the registration and billing of Royal Residence Condominium-Dormitory easier and more accurate. This has been done by improving their existing system through automation of the said activities. Before, their registration and billing system is manually-operated and it is time-consuming. The research covers the problem of the said business entity with regards to their registration and billingsystem which can help the entity to lessen errors when it comes to recording transactions among their tenants (College s tudents, reviewers, transients and others) because the entity does not have an existing information system. The proposed system would then require less processes and human errors with the desired output of the entity.5.3 RECOMMENDATIONRegistration and Billing System is effective. However, some recommendations are advised. The researchers recommend further study of the system. It is believed that longer period of research would provide more information that would let users maximize the ability of the system. It is also recommended that the visual presentation of the system be improved. For validity purposes, a good visual presentation would let the users input the correct data. This will reduce human error. The system covers only the registration of the tenants themselves. Registration of all belongings, curiously those gadgets and appliances, is therefore recommended for safety purposes. In addition, the system is limited to cash payment only. As a result, the researchers recommend that credit and bank transactions be included. The researchers also recommend making an assessment of the tenants take of view about the system. It is important to acknowledge this since Royal Residence exists because of them.5.3 CONCLUSIONThis study aimed at improving the existing system of Royal. The results of this study indicated both positive results and negative results. It can be concluded that the findings were consistent with their results. Furthermore, this study found that the registration and billing system helped the administration and accounting division for the safe keeping of their documents. In addition, the study also revealed some obstacles that the entity had to fountain when they applied the system. These obstacles may be summarized as costly, labor force will be lessened and it is not free from human error. However, in the long run, the system is more preferred. This is supported by the earlier findings. To sum it up, excretory product of manual transactio ns benefited the company. The proposed system made transactions faster and more accurate. It is far more advantageous when compared to manual transaction and the existing system by the business-Excel. Thus, introduction of Registration and Billings System is effective and yield theexpected positive results.